– Santana_CRJU_4169_MM_Chapter15.ppt

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CRJU 4169: Correctional Forms and Reports

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Introduction

  • This chapter is intended to acquaint the student with the various forms and procedures in the field of corrections.
  • The real operational differences of corrections vs. patrol paperwork are minimal.

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Correctional Incident Report (1 of 2)

  • The incident report is a written narrative that can be applied to a variety of incidents:
  • Escape attempts
  • Inmate disciplinary infractions
  • Hunger strikes
  • Inmate/staff injuries
  • The incident report is a written narrative that can be applied to a variety of incidents:
  • Discovery of contraband
  • Visitor infractions
  • Intelligence information
  • Building maintenance concerns
  • Damage to jail/prison property
  • The incident report is the most common form that will be used in any correctional setting.

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Correctional Incident Report (2 of 2)

  • The incident report serves a variety of purposes:
  • Use of less-than-lethal devises to control inmates
  • Discharge of a firearm or other weapon
  • Use of force to control inmates
  • Staff or inmate injury
  • Inmate suicide or suicide attempt
  • Instead of the elements of a crime, the incident report would document the rule infraction violated.
  • The same techniques and procedures for the narrative of the law enforcement case report apply to the correctional incident report.
  • Documenting an incident in a correctional facility is very important, as this report could be used later to charge an inmate for a criminal offense.
  • Therefore, the incident report must be accurate and free of any grammar, spelling, or word use errors.

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Inmate Disciplinary Form

  • For anyone working in a correctional facility, the inmate disciplinary form will probably be the second most common form used on a regular basis.
  • The inmate disciplinary process is an administrative process, not a judicial process.
  • The purpose of this administrative process is to secure the good order of the institution.
  • In all correctional incidents resulting in a request for disciplinary action, documentation must include, but not be limited to, the following information:
  • Specific institutional rule violated
  • A formal statement of the charge
  • Any usual inmate behavior
  • Any staff witness
  • An explanation of the events that includes:
  • People involved and events that transpired
  • Time and location of the occurrence
  • Any physical evidence and its disposition
  • Any immediate actions taken
  • Staff signature, date, and time of report

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The Pre-Sentence Investigation Report (P S I R)

  • When an offender is found guilty or pleads guilty to an offense, the court of jurisdiction will usually have a P S I R completed by an officer of the court or a parole officer.
  • The P S I R is the history of the offender that may be used by the judge in determining whether or not other factors influenced the offender during the commission of the crime.
  • The P S I R will usually have the following information:
  • Age
  • Social information
  • Personal information
  • County of conviction
  • Evaluation of recommendation
  • Description of the current event
  • The P S I R will usually have the following information:
  • Criminal history
  • Summaries of all previous community placements and terminations
  • Victim impact statements
  • Initial needs assessments
  • Level of supervision inventory
  • Any other documents that may be needed in determining decision
  • Some P S I Rs are completed with the help of the original police report.
  • The case report may be helpful in completing the P S I R, but do not copy and paste it directly from the report into the PSIR without proofreading it for the accuracy.

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Figure 15-1 Adult Pre-Sentence Investigation Report (1 of 3)

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Copyright © 2017 Pearson Education, Inc. All Rights Reserved

Figure 15-1 Adult Pre-Sentence Investigation Report (2 of 3)

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Copyright © 2017 Pearson Education, Inc. All Rights Reserved

Copyright © 2017 Pearson Education, Inc. All Rights Reserved

Figure 15-1 Adult Pre-Sentence Investigation Report (3 of 3)

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Copyright © 2017 Pearson Education, Inc. All Rights Reserved

The Right Way to Write

  • Correctional forms and reports are very similar to law enforcement documents.
  • The same general principles describing law enforcement report writing apply to correctional officers.

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Tips for Correctional Forms

  • In most instances, correctional paperwork and forms will resemble law enforcement paperwork and forms.
  • The same basic principles and writing style presented for law enforcement report writing in this textbook apply to correctional paperwork.
  • Every correctional, probation, or parole agency will have some minor modifications regarding their specific paperwork.
  • Review and be familiar with your agency’s policy and procedure manual and standard operating procedures regarding all professional written correspondence.
  • Remember, anything written that involves someone under custodial/correctional care can be subpoenaed into a court of law.

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